Standard: Tracking Job Outcomes

Tracking job outcomes is the heart of the CIRR standard. Create another field in your CRM or spreadsheet for each graduate’s employment status. (Alternatively, track this data in the same field as the enrollment status.) Create a status for each of the CIRR outcomes:

  • Full-time employee (1A)

  • Full-time apprenticeship, internship, or contract position (1B)

  • Hired by school in-field (1C)

  • Started a new company or venture after graduation (1D)

  • Short-term contract, part-time position, freelance, or unknown length (1E)

  • Hired by school out-of-field (2A)

  • Hired out-of-field (2B)

  • Still seeking a job (in-field) (3A)

  • Not seeking a job (3B)

  • Non-reporting (4)

  • Excluded

Process

Upon graduation, first categorize every student who responded to the pre-class survey who did not intend to start a new job in-field job within 180 days of graduation with the status of "Excluded". Then categorize every remaining student as "Still seeking a job (in-field)".

If your school is regularly in touch with your graduates about their job search, be sure that as your students report their employment outcomes, your career services staff obtains the required CIRR documentation (explained below). If your school does not contact all of your graduates on a regular basis, we recommend that you implement a follow-up schedule for outreach at least once a month after graduation to ensure that you gather the required documentation in a timely manner. The more time that elapses between a student’s employment and your outreach to gather documentation, the less likely you are to obtain that documentation.

Documentation requirements

To report a student as having any outcome except "Still seeking a job", the school must obtain documentation from the graduate, the graduate's employer, a third-party recruiter, or legal, credentialed third-party employment history service.

The documentation may be verbal or written, including any electronic communication, such as email, text message, chat, or electronically submitted form. For information obtained verbally, the records must contain a written statement indicating:

  1. The date of the conversation,

  2. The school representative or agent who conducted the conversation,

  3. The person who provided the information, and if that person is not the student, the person’s relation to the student, and

  4. The content of the conversation as relates to the data being collected.

Non-job outcomes

Non-reporting: If the school attempts to contact the student a minimum of 4 times through 4 different means of communication, and the student never responds, the student may be classified as "Non-reporting". The school must keep documentation including the dates of the attempted contacts and the student’s contact information used in those attempts.

Not seeking a job: The graduate states that she or he is not pursuing employment because he or she (a) took the program solely for self-enrichment, (b) has had a medical or family emergency arise post-graduation, (c) is continuing education at another institution, or (d) does not have a visa to work in the country in which took the program. (For the avoidance of doubt: if a non-visa holder finds work, in or out of the country where they took the program, they would more likely be categorized as another code.)

Started a new company or venture: The graduate states that she or he is pursuing entrepreneurship full-time in lieu of searching for a job. The endeavor may be for-profit or not-for-profit.

Job outcomes

Documentation for all job outcomes must:

  • State either the offer date or start date. (If both are available, use the earlier to compute placement data.)

  • State that the offer is paid. (Exact payment rate is not required. Unpaid offers do not qualify.)

  • Indicate that the offer was accepted.

Documentation for in-field positions must either:

  • Include a statement that the job requires the skills for which the student was trained at the school; or

  • Have a job title that would fall under an in-field classification used by the Bureau of Labor Statistics SOC codes.

Documentation for "Full-time employee" roles must:

  • State that the offer or contract is permanent, at-will, or greater than six months.

  • Indicate that the job is full-time, or at least 30 hours per week.

Documentation for "Full-time apprenticeship, internship, or contract position" roles must:

  • State that the offer or contract is three to six months.

  • Indicate that the job is full-time, or at least 30 hours per week.

For the avoidance of doubt: a contract-to-hire arrangement, wherein a contract states three-month employment, and a potential full-time offer thereafter, counts as "Full-time apprenticeship, internship, or contract position" until a permanent offer is documented.

Documentation for "short-term, part-time, or freelance" roles must:

  • Indicate that the student would be employed or contracted for at least 150 hours.

Documentation for "unknown" roles must:

  • Be a screenshot of the student's LinkedIn profile.

  • If the profile includes the month the position started, the last day of that month may be used for the start date. If the profile does not, the date of the screenshot may be used.

  • The "unknown" status may only be used if a student would otherwise qualify as "non-reporting".

Salary includes only base compensation and excludes bonuses, equity, relocation, and any other non-base compensation. If a student has held multiple positions, use the salary of the position accepted last to determine the student’s offer or start date. If salary information is known, it must be included.